Human Resources Coordinator (HR Coordinator)
Madi International
Total years of experience :7 years, 3 Months
Performs administrative functions requiring some insight and depth of understanding
Handles and administers all Migrant workers files, visa, payroll, penalties, Benefits and Declarations
with the Ministry of Labor and other ministries.
Prepares & administers payroll.
Tracks all leaves (annual leave, sick leave, maternity leave, unpaid leave)
Maintains confidentiality of data and departmental security at all times.
Respects all of the company’s internal rules, policies and procedures.
Analyzes and fills all required reports on monthly bases.
Processing residence visas, visa renewals, and cancellations at DMCC portal and other company
related transactions.
Establishment Card renewal at DMCC portal.
Application of company transfer share capital at DMCC portal.
End to end recruitment.
Coordinating with heads of the department for new staff requirement.
Screening of CVs as per qualifications, key skills and competencies.
Conducting and screening of candidates for first interviews on behalf of management.
Scheduling secondary interviews of candidates with departmental managers.
Following up and expediting pending visa applications with PROs.
Coordinating with heads of the department for new staff requirement.
Screening of CVs as per qualifications, key skills and competencies.
Conducting and screening of candidates for first interviews on behalf of management.
Scheduling secondary interviews of candidates with departmental managers.
Collecting all visa related documents required from the shortlisted candidates.
Following up and expediting pending visa applications with PROs.
Generating Offer Letters, Salary Certificates, Salary Increment Letter, No Objection Letter, Loan
Certificates, Salary Transfer Letter, Experience Letter, Warning Letter, Termination Letter, and
letters for internal and external transactions of the company.
Updating of the Staff Hiring/Terminating Report on a daily basis.
Transmittal of documents to other branch locations in coordination with relevant staff/managers.
Providing assistance to payroll officer by maintaining attendance, leave, sickness, and overtime
reports, monitoring the employees, and calculating annual leave using MENAPay/MENAHR.
Coordinating with heads of the department for new staff requirement.
• Screening of CVs as per qualifications, key skills and competencies.
• Conducting and screening of candidates for first interviews on behalf of management.
• Scheduling secondary interviews of candidates with departmental managers.
• Collecting all visa related documents required from the shortlisted candidates.
• Following up and expediting pending visa applications with PROs.
• Communicating with telecommunications companies for sim card activation, sim re-issuance, sim package upgrade, company contract/ account renewal.
• Writing and announcing of company Memos and holidays.
• Providing new staff orientation/inductions.
• Communicating with the accredited hotels/travel agencies for hotel and travel bookings for staff on business trips or end of service arrangement.
• Coordinating and arranging accommodation for staff staying in the nominated labor camps.
• Constructing and updating monthly reports (Staff Details, KPI report).
• Raising of Material Purchase Requisition (MPR) using Oracle for operations, labor camps and telecommunications.
• Generating Offer Letters, Salary Certificates, Salary Increment Letter, No Objection Letter, Loan Certificates, Salary Transfer Letter, Experience Letter, Warning Letter, Termination Letter, and letters for internal and external transactions of the company.
• Updating of the Staff Hiring/Terminating Report on a daily basis.
• Ensuring all documents are kept secure and confidential.
• Transmittal of documents to other branch locations in coordination with relevant staff/managers.
• Providing assistance to payroll officer by maintaining attendance, leave, sickness, and overtime reports, monitoring the employees, and calculating annual leave using MENAPay/MENAHR.