Bayt.com
Maria Cristina Galope-Jafri, PERSONAL ASSISTANT

Maria Cristina Galope-Jafri

PERSONAL ASSISTANT

AL ASAL MARBLES & BLDG MATERIALS

Location
United Arab Emirates - Sharjah
Education
Bachelor's degree, Business Administration
Experience
20 years, 2 Months

Share My Profile

Block User


Work Experience

Total years of experience :20 years, 2 Months

PERSONAL ASSISTANT at AL ASAL MARBLES & BLDG MATERIALS
  • United Arab Emirates - Sharjah
  • My current job since September 2017

The job includes:
 Assist the Managing Director in all admin works
 Assist HR and Marketing departments
 Search and Negotiate with new suppliers

HR SUPERVISOR at Alamo Transport Leasing Services
  • Philippines
  • December 2015 to July 2016

The job includes:
 Employee relations and benefits
 Recruitment
 Participates in meetings for organization’s improvement
 Document company procedures
 Monitor implementation of company policies and procedures
 Analyze legal documents
 Prepare payroll for supervisors
 Supervise payroll section (for all staff)

EXECUTIVE SECRETARY / HR ASSISTANT at Vela International Marine Ltd (merged with Bahri)
  • United Arab Emirates - Dubai
  • October 2007 to September 2014

The job includes:
 Coordinate with Head Office- Sr. Vice President’s office, Lawyers and Managers
 Coordinate ship visits and safety audits
 Prepare President’s company-wide report for Head Office
 Prepare Management Information System (MIS) report for Head Office
 Invoice processing
 Diary management and Meeting arrangements
 Travel arrangements and Expense Report preparation
 Verify/check all documents for approval
 Timekeeping
 Worked also in Vela as:
Assistant to Project Manager/ Planning & Budgeting Head
Receptionist/ IT Help Desk (reliever)
- Assist in Project Inspections
- Coordinate with Contractors
- Collect information and KPIs for the Accountability Report
- Coordinate with internal auditors re closing of audit items
- Verify/check employees’ reimbursements (employees’ benefits)
- Note down minutes of meetings
- Prepare correspondences
- Update company’s website

ADMINISTRATION ASSISTANT at Dubai Petroleum
  • United Arab Emirates - Dubai
  • April 2006 to March 2007

The job includes:
 Compile reports from different sections involved in the project
 Coordinate with the Purchase Officer about the materials to be purchased for the projects
 Coordinate with the Head of Drafting regarding the drawings required for the projects
 Prepare master lists of materials and database of all drawings for the projects

EXECUTIVE SECRETARY at Gulf Craft Inc
  • United Arab Emirates - Ajman
  • April 2004 to October 2005

The job includes:
 Assist in dealing with customers’ concerns
 Coordinate with Managers
 Diary management & travel arrangements
 Monitor the implementation of company’s policies and procedures
 Assist in updating the website
 Check/verify documents for approval

SECRETARY/RECEPTIONIST at Alliott Hadi Shahid Chartered Accountants
  • United Arab Emirates - Abu Dhabi
  • April 1999 to June 2002

The job includes:
 Assist in creating company’s website & brochure
 Telemarketing quality management consultancy
 Diary management, travel arrangements and expense report preparation
 Collect information on new companies/projects in UAE
 Note down minutes of meetings
 Handle petty cash
 Verify documents for approval
 Receptionist

Education

Bachelor's degree, Business Administration
  • at National College of Business & Arts
  • May 1993

Specialties & Skills

Office Administration
+Endorse 2
Coordination
+Endorse 2
Negotiation
+Endorse 2
Invoice Processing
+Endorse 2
MIS Reporting
+Endorse 2
Reporting
+Endorse 2
Coordination
+Endorse 2
Office Administration
+Endorse 2
Negotiation
+Endorse 2
Recruitment
+Endorse 2
Employee Relation & Benefits
+Endorse 2
HR Policies
+Endorse 2
Computer
+Endorse 2
Communication
+Endorse 2
Analytical & Problem Solving
+Endorse 2

Languages

English
Expert

Memberships

Vela Toastmaster's Club (Public Speaking and Leadership)
  • Member
  • January 2009

Training and Certifications

Total Quality Management (Training)
Training Institute:
In-house
Date Attended:
April 1995
Duration:
8 hours
Dynamic Bank Salesmanship (Training)
Training Institute:
In-house
Date Attended:
September 1997
Duration:
8 hours
Business Ethics (Training)
Training Institute:
In-house
Date Attended:
August 2011
Duration:
8 hours
Problem Solving (Training)
Training Institute:
In-house
Date Attended:
June 2013
Duration:
8 hours
Company Values (Training)
Training Institute:
In-house
Date Attended:
March 2012
Duration:
8 hours
Teamwork (Training)
Training Institute:
In-house
Date Attended:
October 2012
Duration:
8 hours

Hobbies

  • Music, Singing, Shopping, Fashion
    I was a choir member and eventually became a song leader for 12 years (both in the Philippines and here in Dubai).