Mariia Tykhonova

- Partnering with the management to understand and execute the organizations human resource and talent strategy particularly as it relates to current and future talent needs, recruiting, retention, and succession planning.
- Overseeing employee disciplinary meetings, terminations, and investigations.
- Recruiting, interviewing, hiring, and training new staff in the company, following the governmental regulations and labor law.
- Overseeing the daily workflow of the department.
- Providing constructive and timely performance evaluations.
- To be the first point of contact for all inquiries related to the CEO;
- Implementing and maintaining an efficient filing system to provide structure and an effective reference resource at all times; maintaining a hard copy and electronic filing system;
- Ensuring the smooth operation of the CEO’s office, HR & Admin department.

✓ Developing and implementing HR strategies and initiatives aligned with the overall business strategy;
✓ Bridge management and employee relations by addressing demands, grievances or other issues;
✓ Recruiting and staffing, managing the selection process;
✓ Supporting current and future business needs through the development, engagement, motivation and
preservation of human capital;
✓ Developing and monitoring overall HR strategies, systems, tactics and procedures across the organization;
✓ Nurturing a positive working environment;
✓ Overseeing and managing a performance appraisal system that drives high performance;
✓ Ensuring legal compliance throughout human resource management;
✓ Implementing and revising a company’s compensation program;
✓ Developing, analyzing, and updating the company’s salary budget;
✓ Developing, analyzing and updating the company’s evaluation program;
✓ Conducting new employee orientations and employee relations counseling;
✓ Maintaining department records and reports;
✓ Maintaining company directory and other organizational charts;
✓ Recommending new policies, approaches, and procedures;
✓ Handling company’s petty cash.

✓ To be the first point of contact for all inquiries related to the CEO;
✓ Providing a full administrative and secretarial support to the CEO, including drafting reports, letters, articles and speeches where appropriate;
✓ Undertaking the necessary preparation for meetings i.e. preparing background material and ensure that all project files are kept up-to-date;
✓ Implementing and maintaining an efficient filing system to provide structure and an effective reference resource at all times; maintaining a hard copy and electronic filing system;
✓ To ensure the smooth operation of the CEO’s office and all Admin department (stationery and IT);
✓ Assisting the CEO in managing daily company operations to ensure positive, safe and profitable working environment;
✓ Organizing and attending meetings, taking minutes of meetings and noting action points where agreed;
✓ Handling all confidential documents and maintaining strict confidentiality throughout;
✓ Extensive internal and external diary management for the CEO;
✓ Organization of travel arrangements;
✓ Email monitoring and actions;
✓ Research and information gathering;
✓ Document preparation - reports, briefings, correspondence, PowerPoint presentations, etc.;
✓ Managing archiving and storage process;
✓ Managing stationery orders and expenditure;
✓ Provide backup support to the HR departments in recruiting, hiring and training the potential candidates for future performing with the company.

✓ Coordinating daily office activities and schedules, developing office procedures and process, and ensuring smooth
office operations and general office upkeep;
✓ Maintaining office efficiency by planning and implementing office systems, layouts, and equipment procurement;
✓ Designing and implementing office policies by establishing standards and procedures; measuring results against
standards; making necessary adjustments;
✓ Maintaining office staff by recruiting, selecting, orienting, and training employees;
✓ Maintaining office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and
appraising job results;
✓ Contributing to team effort by accomplishing related results as needed;
✓ Organizing office-filing system, dealing with correspondence and phone calls, and maintaining office inventory and
equipment;
✓ Handling office petty cash and basic accounting;
✓ Maintaining corporate relations with hotels, organizing hotel bookings;
✓ Dealing with tickets’ booking, in and out courier services;
✓ Serving as the point person for maintenance, mailing, equipment, bills and errands;
✓ Partnering with HR to maintain office policies as necessary;
✓ Coordinating with IT department on all office equipment;
✓ Managing relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time;
✓ Managing contract and price negotiations with office vendors, service providers and office lease.

✓ Searching the using mass media resources (creating Internet advertisements using social nets, web-pages, advertisements on radio, TV), connecting with recruitment agencies;
✓ Managing the scheduling and coordination of departmental meetings and group activities;
✓ Coordinating with HR department on policies and procedures to confirm eligibility and ensures compliance with organization practices;
✓ Ordering and distributing stationary, letter heads and business cards as per requirement;
✓ Receiving all visitors and informing the required colleague with the department of the visitor’s arrival;
✓ Handling couriers, letters and faxes and ensuring tracking of documents and follows-up in case of delay or non-delivery;
✓ Assisting in preparing documents for management in a timely and accurate manner;
✓ Providing secretarial support by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages; maintaining equipment and supplies;
✓ Maintaining employee confidence and protects operations by keeping human resource information confidential.