Maintenance Project Coordinator
Wembley Developments
Total years of experience :22 years, 11 Months
•Coordinating non-industrial maintenance projects
in oil storage terminal
•Managing maintenance staff (86 people)
•Daily management of supervisors for housekeeping, electrical, mechanical, civil maintenance works
• Raising quotations for materials purchase, ensuring all materials are managed within budget, delivered at time
•Allocating necessary materials and resources for effective execution of projects
•Controlling execution of projects in timely and cost effective manner
•Conducting annual, monthly preventive maintenance program and inspection after repair
•Preparing Job Acceptance after execution, controlling delivery process of materials
•Materials control of the stock
•Coordinating activities between central office and customer
•Control and monitoring all works are executed in compliance with HSE requirements
•Business correspondence and negotiations on behalf of the company
• Coordination of South Caucasus Gas Pipeline Expansion (SCPX) Project activities between BP (SCPX) and Construction Contractor
• Obtaining permits and approvals for construction from Government Regulatory Authorities
• Checking local and international standards (AzDTN, SNIP, GOST, ASME, API etc.) for ensuring compliance of construction activities with required technical, environmental and safety standards
• Business correspondence preparation on behalf of the Permitting Manager
• Meetings with Government Bodies to address technical issues for construction permits
• Alignment of activities between project engineering and construction teams for timely permits obtaining
• Development and maintenance of the permitting register
• Development of permitting procedures and strategies
• Reviewing existing legislation for compliance with legal procedures.
•Marketing concept apply within the departments and structures of the Caspian Engineering Company
•Development of the marketing policy on basis of the goods and services provided by the Caspian Engineering Co.
•Forecasting of consumer requirements for goods and services of the company
•Negotiating with existing and potensial customers
•Arrangement of survey of the consumers opinions on the quality of the goods and services and preparation of proposals for increasing the quality and competitiveness of the goods and services.
•Marketing analysis for identification of potential customers
•Preparing SWOT analysis
•Promoting company services through social and mass media
•Arrangement of exhibition materials and stand
•Writing business execution plans
•Arrangement of the customer satisfaction survey
•Tracking of market development trend and potential
•Arrangement of presentations of goods and services provided by Caspian Engineering Co.
•Issue of periodical reports on marketing activity
•Member of the Inventory Commission with SOCAR representatives (for checking all assets for hand over commissioning)
•Review previous contracts details and their extension for the next business period
•Review new contracts for accuracy, necessity and validity for further sign off
•Preparing business correspondence on behalf of management for the contract management
•Contracts management
•Build and develop relationship with suppliers
•Contacting with potential vendors in country and internationally for price quotation
•Bid evaluation of the potential vendors and suppliers
•Placing purchase orders for the required materials
•Reviewing Departmental Request Forms for accuracy and relevancy for approval
•Arranging material supply delivery for the site operation
•Maintain Procurement files
•Assist to lower cost and secure contract agreements
•Identify and deliver new IT opportunities to benefit the Project within time, cost and Quality values.(more than 250 users)
•Develop & Manage the IT asset delivery and demobilisation plan for the Project
•Manage integrity of IT infrastructure used by the project, (i.e. disk space requirements, IT security, Server backups ).
•Ensure IT service continuity by implementing High Availability and Disaster Recovery strategy.
•Ensure Service Lines / Third Parties deliver to the agreed service levels required by the project and escalate as necessary Providing IT Service Continuity, Problem and Incident Management due to ITIL requirement.
•Managing software and hardware invoicing/billing to the Client
•Customer service management
•Coordination of Caspian Projects Help Desk Activities that is responsible for all IT requests for Baku, London, Moscow offices of KBR
•Managing project data integrity
•Coordinate and manage the Service lines for delivery of all data, voice and printing requirements to the Project
•Communicate IT requests and changes across the project.- All significant changes that can affect to the Project (e.g. Software upgrade, security upgrade, application performance issues) are being communicated across the Project via email distribution
•Developing and updating the project software register
•Managing Desktop Support group workload by using Peregrine software like Global Service System (GSS)
•Purchasing of IT equipments, consumables (toners, cartridges, HDDs etc)
•Contacting with IT vendors in country for quotation of IT goods for the Project needs
•Interface with Project Management team and Project Leads for all IT requirements / issues, and act as point of escalation Management of requests logging into Global Service System
•Review and approval of new IT Projects
•Planning and approval of goals and objectives of IT department for the next business period
•Reporting on IT Service Level Agreement quality to upper management
•Analyse and resolve hardware and software problems
•Install and troubleshoot print devices
•Arrange and install office networking
•TCP/IP configuration in Windows 2000 and Windows XP environment
•Remote support over the phone and remote connection
•IT support to engineering and non-engineering staff
•Prepare service level reports for senior management
•IT support on construction site offices with 60 and 130 users
•Installation, repairing and solving Microsoft and other vendor (including engineering and non-engineering) application problems
•Developed a strategy of working with Regulatory and Government Authorities of Azerbaijan for the Azerbaijan International Operating Company’s (AIOC) Full Field Development Phase 1, Phase 2 and BP’s (British Petroleum) Shah Deniz Gas Export Projects based in London.
•Contributed in development of a Project Execution Plan and a Decision Support Package documents for obtaining shareholders’ project sanction approval .
•Handle QA/QC issues, conduct internal audits, developed Project Office Handbook.
•Issue internal audit reports, CARS, OBS follow up and close-out.
•Developed Compliance Management Strategy for the Project
•Obtain necessary permits and approvals for the project performance.
•Co-ordination of business activities between Contractor, Subcontractor and the Client offices.
•Analysis and advise BP (British Petroleum) and KBR on local legal requirements in offshore developments and regulatory issues.
•Business correspondence on behalf of the Project Management with the local Government and Regulatory Agencies.
•Arranging meetings with the heads of Regulatory Agencies of Azerbaijan and with the various Ministries (e.g. Cabinet of Ministers, Ministry of Fuel and Energy etc) and British Petroleum.