Talent Acquisition Specialist-Coordinator
Mubadala
Total years of experience :15 years, 9 Months
• Carry out regular updating of the resume database and facilitate availability of updated information using trackers sheet and Taleo recruitment system.
• Coordinate all activities with the recruitment agencies including the coordination and scheduling of interviews etc.
• Participate in recruitment fairs and events in order to represent the organization and attract potential candidates.
• Develop interview schedules, inform the interview panels and arrange facilities to conduct the interviews
• Liaise with Administration department to ensure all arrangements for candidate visits/ employment mobilizations are coordinated and processed efficiently (i.e. hotels, ticket bookings, relocation services etc.)
• On completion of the initial interview process coordinate with the relevant departments/line management for further processing and feedback.
• Prepare candidate files and the employment contracts in an accurate manner as per Mubadala policy & procedure
• Working on the onboarding project for new joiners
• Working on the Contingent worker system enhancement project
• Maintain close communications with new recruits from the time of recruitment until their first day at Mubadala, advising them on all visa and other documentation requirements
• Coordinate with internal departments and hiring managers to develop and communicate the notification of new recruits to facilitate the induction process.
• Contribute to the introduction of best practices in the Recruitment function in order to upgrade the functionality and provide improved support for achievement of business objectives.
• Contribute to the identification of opportunities for continuous improvement of the Recruitment systems, processes and practices taking into account ‘international best practice’, improvement of business processes, cost reduction and productivity improvement.
• Identify the training need analysis using structured methods
• Set the talent management team guidelines and policies
• Work closely on the key support functions to understand the changing business and skills requirements
• Identify the L&TD learning programs and activities
• Coordinate the delivery of most efficient and cost effective L&D programs
• Identify the opportunities for continuous improvement of L&D systems, processes and practices
• Identify the training resources to deliver the highest standard of training
• Harmonize competency based training programs by providing ongoing support and assist in the implementation of the related competency framework
• Focal point of contacting all external vendors and suppliers
• Work closely with the performance & rewards team to identify training needs
• Organize the internal program calendar, activities and trainers assessment
• Expand BMS training program through all Mubadala assets
• Work closely with Mubadala LAB for all employees training
• Administer and develop the eLearning portal
• Starting up the succession planning program and 360 survey
• Develop all unit templates, certificates, reports and existing processes
• Provide Monthly and Quarterly reporting to the L&TD/Corporate management
• Receive the freelance renewal or new request with all the candidate needed documents
• Follow up on the recruitment process such as Tarasol, Tawteen
• Make sure that we have all the required approvals Managing director (MD) and initials to proceed with the request
• Follow up and update all the staff joining and pending sheets
• Continues update on Abu Dhabi Media agreements, freelance contracts and other related forms with reference to the business and Abu Dhabi Media requirements
• Communicate with the freelancer to make sure that they understand their contract and sign it accordingly
• Continues communication with the business including TV, Radio, production and many other departments
• Be aware of the HR and Freelance policies & procedures with reference to the UAE law
• Create new templates and reports that facilities the process of tracking and recruiting freelancers
• Provide freelance weekly or monthly reports
Human Resources Responsibilities:
• Screening of applications and organization of dossiers for the interviews
• Arrange the interview schedule and prepare a statutory declaration, value statement, singlehood and other similar forms to be filled by refugees after the interview in Jordan
• Arrange the interview schedule and prepare several forms to be filled by applicants' residing in Syria. After which send them to the (United Nations High Commissioner for Refugees) UNHCR staff in Syria by e-mail
• Attend interviews and interpret for the Australian staff during the interview if needed
• Attend several assessment meetings for the assessment of applicants' applications
• Write a brief assessment after checking applicants' profiles and documents
• Inform applicants about the final decision through e-mail or by contacting the agency
Administration Responsibilities:
• Regularly contact applicant's or receive their calls in order to update their profiles or inform them about their current status in the selection process
• Enter applicants' information using different systems such as (Security referral system) SRS and (Weapon of mass destruction) WMD for the purpose of the Australian government check clearance
• Arrange with (International organization for migration) IOM for applicants' travel arrangements
• Check applicants' sponsor address and personal information for the housing arrangements
• Check applicants' (passports, ID’s, citizenships and other official documents such as death certificate and custody) with the integrity team to make sure all provided documents are genuine
• Double check if applicants applications and forms are completed, then transfer accepted applicants to the doctor to set for the medical examination
• Prepare acceptance and refusal letters to be sent to applicants' through e-mails or by contacting their agency
Human Resources Responsibilities:
• Screening of applications and organization of dossiers for reviewers until final print
• Arranging and implementing both the Recruitment and selection processes by setting applicants' for two English tests, group interviews and finally individual interviews
• Coordinate and monitor pre-academic training for finalists
• Conduct pre-departure orientations and maintain communication with nominees throughout the application-to-departure process
• Advising students on studying in US, scholarship application process and requirement (YES Program, TATWEER, Diana Kamal Scholarship, Tomorrow’s Leasers)
• Drafts correspondence to students, sponsors, AMIDEAST field offices, US Department of State, Headquarters and all relevant institutions
• Escort scholars to the U.S. and Attend several conferences and trainings for different scholarships and programs in Turkey, Morocco, Oman, U.S., Egypt
Administration Responsibilities:
• Recruitment, promotion and outreach for scholarship programs
• Able to handle accounts and perform and provide administrative services to senior managers, private and public sector official, staff and customers
• Handle customers and suppliers on telephone and in person with queries and problems
• Managing of all logistics pertaining to various in-country enhancement
• Maintains student files, databases, alumni records and program form letters
• Prepare purchase orders and payment requests for all program expenses
• Implements promotional activities/strategies and monitors results
• Documentation of project activities and events
• Facilitate all departure travel arrangements and visa processing for grantees
• Communication with management, staff, suppliers and customers to ensure a pleasant work environment
Test Center Administrator TCA (Internship), AMIDEAST January - June 2009 - Before Graduation
TCA is an international certificate from Prometric center that holds various worldwide exams.
The internship tasks included proctoring and supervising testing sessions. The internship also involved assisting all AMIDEAST departments in various program activities and programs.
Sales, cashier, merchandising, managing Staff
Studied Internal Business
